RecordNations offers a document scanning service as well as storage for your important documents. Their records storage lets you free up space on your servers and keep them in a secure off-site location.
Not keeping proper records cost business millions of dollars every year and sometimes entire companies go down because of lack of proper planning. Look at the woman just arrested in Florida last week. Her employer was looking to replace her and she found out and then erased 15 years of architectural records, costing the company something like $8.4 million. Had they used proper storage management and had their important records stored in a secure off-site location it never would have happened.
I used to do a bit of maintenance on a local attorney’s network but he was too cheap to buy proper storage and ended up losing his server and quite a few records in the process. I was able to recover most of them for him as added cost to his office, but had he kept his records secure somewhere else, losing a server would not have been such a big deal. He did have to reproduce most of his payroll records by hand since that was one of the things I was not able to recover.
There are plenty of document scanning services out there, so make sure that you are using one such as RecordNations. Dependable and extensive data backup experience is what you need, in addition to through security procedures.